An Institute Management Software for automation of all types of Educational Institutes. Select Modules can be implemented so that software price is minimum.ECAS is available in 2 versions
A Server-Client structure based Online Automation System running on a Web Browser accessible over the internet meets all these requirements and provides a platform to leap into the future. The system has many advantages over a few limitations as compared to a Standalone/Network based systems.
Standalone (PC/LAN) Version is available only for purchase, while Online (Browser) Version has 2 Modes of implementation (Purchase, ISP rental & Full rental).
Since this is a very versatile Software which can cater to various types of Institutes like School, College, University and Coaching Classes, hence it is client-end customisable to suit the needs of a specific institute.
The login account you will get can be used for both the below given logins. This will give you a fair idea of the flexibility of the software.
Standard Lease Package Features
Lease Package Highlights
Requirements of Rental Option: User simply needs a normal internet connection. No other requirements.Advantages of Rental Option:
No need for investment into server & other infrastructure.
No botheration of maintaining technical infrastructure.
Start working on the very first day.
Can operate for unlimited branches, unlimited candidates.
Students, parents and faculty members can equally participate.
User can start working from anywhere using his password, based on his permissions .
Freedom from technical tasks of installing, maintaining and backup of software and data. Backup and administration is responsibility of Addmen.
Updates & features are reflected immediately as they are developed without bothering you.
No unauthorised access to data as data is on secure distant servers. Only owner of the institute has the access to data.
Safety of data from forced investigation (As the data is not present at your work location).
Previous years data can be accessed from Backup server if required.
Limitation of Rental Option: Since the system runs from a distant source like a website, so it cannot operate in absence of internet.
Starting level server (Rs. 50000/- approx.) with UPS
Windows Server 2008 license (more than Rs. 20000/- approx.)
SQL Server license (more than Rs. 20000/- approx.)
Wired/wifi LAN if required to run on network
Server Administrator (salary)
Minimum 2 MBPS internet connection with Static IP (Rs. 3000/- per month)
Good for large group of institutes who have several schools/colleges or several branches because they already have server, administrator and software licenses and hi-speed internet connections. So they do not have to bear any extra cost.
The data remains at the institute
There is no problem of internet disconnection.
Limitations of Purchase-Install & Run Option : High initial cost because of too many system requirements. Above mentioned infrastructure is the most elementary requirement which works well for limited number of users and/or branches. But if the load on system increases like every student given login and participates for Online Test or Online Result, then the above infrastructure seems limited and better arrangement is required which is obviously costlier.
Client can purchase selected modules of the Standalone PC/LAN version of ECAS and install on their own PCs or Laptops.
Requirements of Standalone PC/LAN Version: User must have a PC and a wired/wifi LAN if required to run on network.
Advantages of Standalone PC/LAN Version: Good for personal operation where the institute administration is single handed. Also suitable for individuals who do not want to keep data on server because of security hitch.
Limitation of Standalone PC/LAN Version: This version has a limited operation scope and cannot be linked to website for real time update and access by student and parents. Also the user must know basic computer maintenance and must be able to take backup of the system and installation.
Client Customizable : Same installation can support multiple institutes with varied course and fee structures spread over multiple operation/financial years simultaneously.
User Friendly : Efficient data input panels with similar trend of operation through out the software. Rugged auto checks at the time of data entry.
Flexible Reporting : Very elaborate reports with thousands of filter and presentation combinations. Reports layouts are client end customizable.
Data Security : Very secure with multi-tier access. Limited access for each user to specific panels and even to specific functions on a given panel. Each entry in financial/ marks/ master database bears the signature of the operator.
Wi-Fi Ready : Access your data or applications from anywhere in the campus.
Internet Data Transfer : Easy Data Shipping and Synchronization for Multi-location clients One point Information from all branches
Website Display : Test Results and other summarised Data can be exported for display on website
Barcode / Smart Card / Biometric Machines: Compatible with various ACS like Fingerprint Reader, Smart Card etc. (Customised integration).
Touch Screen Interface : Software supports Touch Screen Display of summarised candidate accounts, marks and attendance info, posting of leave applications, document and library reservation requests.
Enquiry & Followup: Detailed classification of admission enquires on basis of course, city, area, type of admission, publicity source etc.
Past communication details and future follow-up schedules. Periodic graphical business/ counsellor analysis
Admission Register: Quick registration based on user-defined fields with user-defined rollno pattern, generation of instant Photo & Barcoded ID Card
Elaborate and efficient search of group/individual based on parameters like name, surname, ID, father&##39;s name, address and many other filters based on any user defined field
Photos & Signatures: Photographs and signatures of student, parents & local guardian, captured through scanning or directly from webcam
Interaction & Communication: Every communication through verbal mode or phone is maintained in individual student log book. Emails or SMS sent are automatically recorded
Pre Admission Academic Record: Records of prior degrees, institutes, exams appeared and marks obtained
Family & Demographic Record: Details of parents, occupation, income, assets and other social data. Details of siblings, birth and domicile information
Placement Activity Records: Record of seminars, workshops guest lectures and campus interviews attended by candidate and the result thereof and details of companies & employers
Health Records: Biodata of candidates, their height, weight and record of disease/disorders, record of reacting drugs and any medical instructions for quick reference
Cultural/ Sports Activities: Records of activities in which student participated, result, comments and prizes won
Record of Documents: Documents & certificates submitted or pending for submission and those issued to students
Hostel Management: Room wise occupancy & vacancy status and information of hostlers including their accounts.
Transport Management: Reports according to bus/routes/stops and students using this service Maintains schedule for a bus/route and related accounts.
Mess Management: Data of students using mess service includes details of their meals and accounts.
Study Material/ Kit Management: Material required, issued, returned, damaged, information student accounts related to items issued, delays & fines.
Leave Application: Online leave application, sanction and information to various departments.
Correspondence Records: Couriers and posts dispatched & received records.
Complaints & Suggestions Monitoring: Online complains, queries monitoring and resolution.
In-Campus Healthcare: Biostatistics like blood group, height, health and Health record of allergies & reaction In-house medical officer report & recommendation.
Customisable: Define your own Accounts and Heads, make your own instalments and fee plans.
Detailed Records: Each Collection/ Cancellation or Refund transaction in any head can be retrieved for editing or reporting.
Extremely Flexible: Covers both Standard fee structures and customized fee plans for each student.
Absolutely Secure: No financial entry is erased; only new adjustment entry can be made. Each entry bears time stamp and digital signature of the operator.
Rebates & Fines: Allows incidental Credit/Debit entries as fee Waiver, Auto fine on late fee payment, any other concession or extra charge besides regular fee structure.
Report & Printing: Auto printed customised fee receipts.
Individual & ##39's account statements with all credits & debits.
Numerous report of Collection, Cancellation, Refund, Defaulter, Concession, Cheque Details, Advance, Dead payments for any time period.
Attendance: Automated attendance through Barcode or Smart Card. Charts and calculations are drawn automatically.
Manual feeding or import of attendance from other device is possible.
Time Log: Time-in Time-out records for staff members required to calculate daily / monthly work hours summary for making salary calculation
Gate-Security Management: Time-in/Time-out records of students for residential campus, permission & alerts
Automated SMS [optional]: SMS is sent to parents on arrival or departure of candidate. Absent-present-late arrival SMSs can also be sent when required
Examination Management: Test definition and marks entry either manually or through OMR Can accommodate Theory and Practical Marks and Grades separately
Generation of Date sheet; Mark List, Tabulation Register and Mark-sheet based on user-defined formula
Online Assignment Manager: Online creation of Subjectwise Topicwise Assignments by teachers Online submission of Assignments by students Online display of grades and comments of teachers.
Time-Table: Class wise, Subject wise & Faculty wise Time-Table
substitution suggestions based on various criteria
Course Scheduling & Progress Monitoring: Topic-faculty-batch wise projection of due completion dates Tracking & Recording of completion dates and remarks
Cataloguing & Stock: Elaborate Cataloguing of different media according to authors, publishers, category, subjects, interest area, suppliers with control over each copy
Circulation: Member wise and book wise reservation, circulation and collection details
Fines: Auto fine application of media late return, damage or lost cases
Repair & Maintenance tracking feature