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Guidelines to OMR Test Invigilator

  1. What are the common mistakes made by invigilators or examination staff.

  2. Instructions for Invigilators in MCQ OMR Examination.

  3. What are the points to check during invigilation of OMR based exams?

  4. How to collect and pack OMR sheets after completion of OMR based Tests?

  5. Instructions to handle 2-part OMR sheets?

Answers to the above questions about proper handling of OMR sheets on the part of the test invigilator

OMR procedure encourages assessment of MCQ exam. But this task is achieved by the utilization of technology and machinery, a care has to be taken when technical provisions are maintained so as to in-hamper the process at any desired circumstances.

OMR sheet is the most vital part of the OMR assessment process. Other vital segments are OMR scanner and OMR test correction software.

OMR software is exceptionally adaptable so there is no issue. Regardless of the fact that the product establishment in one machine is fraudulent, it can be reinstalled. Different scanner can be used if the scanner is distributed. In any case, if the OMR target response sheet is harmed, then that is the base report and we have the possibilities of loosing the source data or on the off chance that it gets to be unreadable, then maybe it will must be assessed physically.

At the point when the consequence of bulk sheets is to be adjusted inside short margin there is no time to free trouble making sheets. So it is proposed to keep the OMR Sheet with good consideration.

Invigilators and students both make mistakes which render the OMR sheet unusable.

Improper invigilation is the common mistake made by the invigilation team or examining staff. An invigilator ought to check whether the candidate has filled right roll number and set of the question paper. The improperly filled information sheet will be rejected during the evaluation period.

Students regularly commit these mistakes because of the exam pressure. But yet it is the responsibility of the invigilator to check whether candidate has filled all the required information.

The invigilator should properly read and understood the directions given on the OMR sheet. For instance,despite having the directions to fill the bubble finish and round there are numerous candidates who simply make little checks or tick marks in the OMR sheet.

If the invigilator finds any sheet with incomplete information, then they should tell the candidate to fill the information approximately. A delicate update or declaration in the examination will help the candidate to overcome many mistakes.

The arrangement of filling Roll nos. should be appropriately comprehended and guided by the invigilators. Commonly the applicants taking OMR test are young and are not familiar with system for filling OMR. In numerous government enrolment examinations for lower qualification posts, there are members from remote areas who have seen the OMR sheet. They will most likely be unable to fill long roll numbers.

The instructions written on the OMR sheet should be read and implemented properly by the on duty examination staff.

During OMR evaluation, outsourcing, we found one thing that Organization/Supervisor mark the stamp in such a way that either it is overprinted or it is stamped very close to the index points which affects the reading process.

Sometimes Roll numbers are over planned and very long than what is required.

Additionally, the procedure of allotment of Roll numbers is a sometimes over thought. The procedure is to keep the OMR blocks filling for the candidate at least.

Consider the one example of number 14160903447. In this example 1416 indicate admission test for academic session 1416, 09 indicate examination course, 03 indicate the category code i.e (Gen/SC/ST) and the final 3 digits 447 is your Roll number or the serial number of candidates.

My recommendation is that there is no need of figures like 14-16-09-03 as it is clear that the test is for admission for the year 14-16 and the other details of the course and category of the candidate is already available in the database. So there is no need of such digits, which are already available in the database. This will keep the Roll number and short and the error level will automatically decrease.

The length of the Roll number should be minimum. The uniqueness of the roll number is more than enough. To maintain the uniqueness the only essential parameters should be added. Also, there is no need to ask category, gender, post, center, etc.. On the OMR sheet if all this data is available in the backup excel sheet.

The figures and data provided by the candidate in the application form is only considered by the administration. If the candidate has selected GEN category in the application form and he marks SC category on OMR sheet, in such case he will be considered as GEN only and not SC during the admission process. So the candidate should not fill the blocks which are not required. This will make your OMR sheet error prone which will also affect the evaluation process.

Proper care should be taken while handling the OMR sheet.

Do not make any stray imprints or marks outside the given box. Try not to Stamp or Sign close to the index points. The candidate should use the proper pen in order to avoid any imprints on other OMR sheets.

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