Streamlined, secure financial & accounts software for educational institutions
Designed specifically for educational institutes — schools, colleges, universities, coaching centers.
Flexible, client-customizable modules so you only pay for what you need.
Scalable across multiple branches, unlimited administrators, and built for future growth.
High security & multi‑tier access permissions to protect financial data.
These are some of the key functionalities of the ECAS Accounts Management System:
Fee & Billing Management
Custom fee structures, instalment plans, fee heads (tuition, admission, examination, library, etc.), rebates and late fees. Bulk or individual fee application. Multiple payment modes (cash, cheque, etc.).
Receivables & Payables / Ledger
Maintain ledgers, account statements, individual or grouped student accounts. Track dues, refunds, cancellations. Export/print statements.
Reports, Analytics & Export
Generate financial reports: fee collection, defaulter lists, summary by fee heads, date‑range reports. Export to Excel, PDF. Custom layouts.
Security, Compliance & Audit Trail
Every financial entry is timestamped, digital signature support, modifications restricted. Permissions per user and per branch. Backup and access control.
Multi-Branch & Online / Offline Options
Option of Standalone PC/LAN version or browser‑based online version (rental or purchase). Multi-location support, data sync, and online access.
Student / Parent Dashboard & Communication
Students/parents can view fee statements, make payments online, receive SMS/email alerts, access individual account details. Bulk SMS for reminders.
Institutional financial transparency and control
Reduced manual errors & dependency on spreadsheets
Faster fee collection & reconciliation processes
Better budget alignment and financial planning
Centralised ledger & billing across branches
Compliance-ready and audit friendly
Improved communication with students/parents through dashboards, SMS/email alerts
Modular Setup – Start with essential accounts & fee modules, activate more as needed.
Deployment Modes – Standalone (PC/LAN) version vs Online / Browser‑based version (rental / purchase).
Costs & Rental Plan – Affordable per‑candidate‑per‑year rental plan to reduce initial investment.
Schools & K‑12 institutions needing flexible fee management and financial reporting
Colleges & universities with multiple departments or campuses
Coaching centers, training institutes handling diverse fee structures
Institutions needing secure audit trails, multi‑user roles, compliance
Q: Can the fee structure be customized?
A: Yes. ECAS allows custom fee heads, instalments, rebates/fines, and variable billing per course, batch, or student.
Q: How secure is the accounts data?
A: Very secure. Access control, digital signatures, time‑stamped entries, multi‑tier permissions, regular backups.
Q: Is online payment / notifications supported?
A: Yes. Students / parents can pay online via dashboards. The system sends SMS / email alerts for due fees, receipts, reminders.
Q: Can reports be exported?
A: All key reports (fee statements, ledger, defaulters, transaction histories) can be exported in Excel, PDF, CSV etc.
Q: How soon can we start using ECAS?
A: With the online/rental version, you can begin operations quickly. Modules can be activated rapidly; no heavy infrastructure needed in many cases.
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