ECAS offers a complete module for managing employee leave workflows and salary records. Staff can apply for leave online, check leave balances and status, and access salary bills and payslips via their login. This reduces paperwork, speeds up approvals, and helps your organisation move toward a paperless office environment.
ECAS supports multiple salary bill structures, enabling different pay calculation formats—for example, monthly salary, hourly wages, contractual pay, or allowances, depending on employee category.
Salary bills can be generated automatically for all eligible staff, covering gross pay, deductions (tax, provident fund or other), allowances, overtime, etc.
Employees have secure access to download their payslips via the system. Historical salary records are stored, ensuring audit trails and easy retrieval.
Payroll processing is streamlined: adjustments, bonuses, or changes in salary components can be updated swiftly across categories, with consistency in reporting.
Staff can view leave entitlements (e.g., earned leave, casual leave, sick leave) according to their category, and monitor how much leave remains.
The status of leave applications (pending, approved, rejected) is clearly displayed. This transparency helps with planning (personal and organisational).
The system allows leave application on behalf of other employees via service kiosks or by authorised operators—useful for employees not yet familiar with the system or without direct login access.
For formal documentation, ECAS enables uploading of scanned handwritten/ink‑signed leave applications as proof, which helps satisfy audit or administrative requirements.
To support HR and payroll departments, ECAS produces a set of detailed reports, such as:
K130001 / K130002 / K130003: Bank‑list for Net Salary Transfer – prepares formatted lists for banks to process payroll payments electronically.
K130201 / K130202 / K130203: Pay Slips – formatted payslip reports per employee, showing all salary components, deductions, net salary, etc.
K130301 / K130302 / K130303 / K130304: Salary Sheet – aggregated salary sheets giving summaries across employees, departments or payroll periods for finance & auditing.
These reports support digital transfers, internal audits, regulatory compliance, and transparency.
Paperless Payroll & Leave Management: No more manual leave slips or printed payslips; everything handled online.
Efficiency & Time Savings: Faster leave processing, payroll generation, and fewer manual errors.
Role‑Based Access: Each employee has rights to view their own records; payroll admins have broader rights, ensuring security.
Multiple Salary Structures: Flexibility to handle different pay scales, categories of staff, contractual vs full-time, etc.
Bank Integration Friendly: Bank‑lists make salary payments easier to process with minimal manual input.
Audit & Legal Compliance: Maintained records, proof of leave applications, audited salary sheets—all help with compliance.
Medium to large educational institutions with many employees and complex payroll setups.
Schools, colleges, coaching centers with multiple staff categories (teaching, non‑teaching, contractual).
Organisations looking to reduce manual / paper dependent HR processes.
Institutions requiring transparency and compliance in salary & leave records.
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