ECAS provides a dedicated Employee Records Management Software module that handles comprehensive staff data tracking for educational institutions. The employee registration interface is dynamic—similar to the student admission form—letting you capture, store, and manage both personal and professional service details of your employees.
Personal & Demographic Information
Store basic staff info: name, address, contact details, gender, date of birth, emergency contact, family/guardian info. All fields can be customized to align with your institution’s policy.
Service Book / Employment History
A full service book including date of joining, promotions, transfers, work experience, performance reviews, and other historical employment records is maintained. This helps in appraisal, verification, and audit processes.
CR & Loan Register
Maintain Confidential Reports (CR), performance appraisals, and any formal evaluations. Also track loans/advances taken by employees—balance, repayment schedules, deductions etc.
Leave Quota Management
Leave entitlements differ by category (teaching, non-teaching, administrative). ECAS handles differential allocation of various leave types (casual, earned, sick, special etc.) based on staff category, years of service, or role.
Category-Based Customization
Not all employees are the same. ECAS allows different fields, entitlements, quotas and record types depending on the employee category (like full-time / contract, administrative / teaching / support staff).
Secure storage of sensitive staff records with access control: only appropriate admins or HR users access the service book, loan entries, leave records etc.
Dynamic / user-friendly interface: search / filter by employee category, department, date of join etc.
Downloadable reports / exports of records for audit, compliance, legal and verification uses.
Centralized Staff Records: All employee information stored in one place—personal, service, leave, loan etc.—making retrieval easy.
Reduced Paperwork & Manual Errors: No lost files, manual misentries; everything stored digitally.
Better HR Decisions: Accurate service history and CR data assist in promotions, increments and performance appraisals.
Transparency & Accountability: Clear leave quotas and custom entitlements reduce disputes. Loan records are visible and trackable.
Audit-Ready: With detailed service books and records, institutions have required documentation for compliance, inspections, or audits.
HR / staff management departments in schools, colleges, coaching centres
Administrators needing detailed staff history, promotions, leave, loan records
Institutions with multiple categories of staff (teaching vs non‑teaching; contract vs permanent)
Organizations seeking proper documentation, audit trails and transparency in staff management
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