Managing the accounts department of an educational institute is a critical and sensitive task involving numerous financial transactions where accuracy is paramount. Each institution operates under unique rules and policies for fee management, making flexibility essential. ECAS (Enhanced Campus Automation System) offers a powerful, customizable solution to automate and streamline fee and accounts management, ensuring transparency and error-free operations tailored to your institute’s specific needs.
Flexible Fee Plans: Define fee structures tailored to courses, branches, years, or individual students.
Multiple Fee Heads: Include admission fee, tuition fee, examination fee, library fee, caution money, enrolment fee, etc.
Installment Options: Offer monthly, quarterly, or annual payment plans with provisions for fines and rebates.
Bill Generation: Automatically generate fee bills for individual students or groups.
Receipt Customization: Design receipts with institute branding, including logos, signatures, and timestamps.
Multiple Copies: Generate different copies for students and administrative records.
Multiple Gateways: Integrate various payment gateways into the ECAS system for seamless transactions.
Easy Activation: Activate payment gateways by providing login credentials from the service provider.
Student Access: Allow students to make fee payments directly through their dashboard using integrated gateways.
Detailed Reports: Generate reports such as collection registers, student ledgers, defaulter lists, and head-wise summaries.
Export Options: Export reports to Excel or PDF formats for easy analysis and record-keeping.
Custom Filters: Apply filters to customize reports based on payment status, amount, balance, and more.
Multi-Tier Security: Implement user-specific access controls to restrict unauthorized actions.
Audit Trails: Maintain logs of all financial transactions with timestamps and operator details.
Data Integrity: Prevent unauthorized alterations to financial records, ensuring data integrity.
SMS Alerts: Send automated SMS alerts for fee dues, receipts, and reminders.
Bulk Messaging: Send bulk SMS messages to groups of students for announcements or reminders.
Customizable Templates: Create and use custom SMS templates for different scenarios.
ECAS provides complete flexibility to define and manage the fee structure of your institution. Whether you prefer a standard fee model or customized fee plans for different courses, branches, years, or individual students, ECAS adapts seamlessly to your requirements.
Manage multiple fee heads such as admission fee, tuition fee, caution money, university fee, library fee, examination fee, enrolment fee, and more — all fully editable and extendable to add custom fee heads.
The system supports payment options like installment plans, rebates, and fines for late payments. It also allows documenting reasons for rebate or fine applications for full transparency.
Fees can be applied individually or in bulk for groups of students. Payment dates can be set manually or configured to apply automatically on specific dates.
Various payment modes including cash and cheque are supported, giving your students and administration convenient options.
The accounts panel offers a detailed overview of student accounts with transaction history, including credits, debits, auto-fines, concessions, and payment comments, enabling easy auditing and management.
School fees can be subdivided into multiple heads such as admission, tuition, examination, library, caution money, enrolment fees, and more, depending on services provided.
ECAS empowers schools with complete freedom to create and manage fee plans, applicable to individual students or groups. Payment plans can be advance payments (annual fees) or installments (monthly, quarterly). Automatic fines for late fees are applied seamlessly.
ECAS allows you to generate and view comprehensive fee reports such as bills, invoices, vouchers, and receipts from the accounts panel.
Customize your fee receipt and invoice designs by adding your institute’s name, logo, digital signatures, and other key details to ensure authenticity and professionalism.
Generate detailed financial reports including collection registers, fee statements, individual ledgers, cancellation/refund reports, defaulter lists, head-wise summaries, and cheque statements.
Obtain monthly or annual account summaries for groups or individual students across selectable date ranges.
All reports are printable and exportable in multiple formats including Excel and PDF, aiding smooth financial documentation and analysis.
Every fee payment generates an authenticated fee bill, customizable with school branding, timestamps, and digital signatures.
Generate vouchers, individual ledgers, cancellation and refund statements, cheque reports, and more — all from an intuitive interface.
Multiple receipt copies tailored for students and the institute can be produced for each transaction.
Security is paramount in ECAS. The software enforces role-based access controls preventing unauthorized deletion or modification of financial entries. Adjustments are recorded as new entries, complete with timestamps and digital operator signatures to maintain full audit trails.
Maintain multiple invisible or restricted accounts separately for different administrative sections to safeguard sensitive data.
Automated SMS alerts notify students and parents about fee dues, payments received, and reminders. Bulk SMS campaigns can be easily sent for mass notifications.
Integrated online payment gateways allow students to pay fees conveniently through their secure student dashboards.
Create multiple copies of fee receipts and invoices as needed, such as student copies and institute copies, streamlining administrative processes.
Obtain detailed financial reports on a monthly, yearly, or custom date basis. Utilize dynamic filters to customize reports based on payment status, amount, balance, payment modes, and more.
Defaulter lists and comprehensive student account statements by class, date, or year are available to monitor fee compliance efficiently.
Reports support export to Excel, CSV, and print in various formats for convenience.
ECAS maintains strict user access permissions ensuring only authorized personnel can view or edit financial data.
Once financial entries are recorded, they cannot be tampered with, ensuring data integrity and secure audit trails.
Parents can securely log in to the student dashboard and make fee payments through integrated payment gateways.
Automated bulk SMS alerts inform students and parents about fee dues, fines, and rebates, enhancing communication.
Separate accounts for hostel fees, transport fees, mess fees, and other categories can be managed independently for clear financial tracking.
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