The management of accounts department of an organization is a very sensitive as it involves money transactions and there cannot be room for errors. Every institute has different set of rules and operations for fee management. Let us look at how ECAS as a campus automation system handles the fee and accounts department.
ECAS provides you full flexibility in defining the fee structure and options for an institute. You can either have a standard fee structure or fee plans as desired to suit a particular course, branch, year, students, etc.
The fee heads could be admission fee, tuition fee, caution money, university fee, library fee, examination fee, etc. The fee heads are completely changeable and can add your own fee heads.
It also offers payment options like instalments, rebates, fine amount for students who opt for monthly, quarterly or one-time annual payment. While applying due or rebate amount, it also gives you fields to specify the reason for such fee application.
You can apply fees to selected student individually or in bulk for a group of students. It is also possible to set payment dates in advance or automatically on a specific date.
You can also select the mode of payment for students like cash or payment through cheques.
The accounts panel shows you the detailed view of the student accounts where fees can be applied or altered as desired. It displays all student details with previous accounts history like credit, debit, auto-fine, concession, etc.
It shows the breakage of fee plan for a student and payment transactions with amount, dates, comments, etc. so that earlier transactions can be cross-checked.
Reports of fee bill, invoice, voucher, receipt can be viewed from the accounts panel of the software.
ECAS offers several layouts to design your own receipts and invoice by adding the institute name, logo, signatures and other fee details for authenticity.
Similarly, collection reports, fee statement, individual ledger, cancellation, refund, defaulters list, dead payments, head-wise summary, cheque statements, etc. can be generated by the software.
You can also obtain monthly or annual accounts reports for a group of students between any dates.
All these reports can be viewed and printed in several formats. It can also be exported to Excel and PDF.
ECAS is a highly secured software and provides restrictions on each action based on user permissions. No financial entry can be erased or altered. Only new adjustments entry can made each bearing a time stamp and digital signature of the operator.
Multiple accounts can be made invisible and separate accounts can be maintained for different administration for security purposes.
The system sends SMS alerts automatically on fee dues and receipts. You can also send bulk auto generated SMSs to a group of students as fee reminders.
ECAS also offers online payment options for students by logging into the student dashboard for making payments conveniently.
You can also create multiple copies of fee receipts and invoice like institute copy or student copy.
ECAS is an institute management software that automates all the account transactions for smooth functioning of the administration. ECAS is designed with multi-tier security for various access controls and data security. It is a client-customizable educational software providing multiple options for each module to create a unique application for schools, colleges, universities and coaching institutes.
ECAS (Enhanced Campus Automation System) is a complete suite of applications that permits you to automate all aspects of a school administration. It is completely client-customizable especially when it comes to school fee management module. Because every school has different facilities and accordingly different fee is applicable. Similarly, every school has different set of policies regarding the accounts section and different operations in fee management. An online school management software like ECAS can help schools build a very organized fee management system. We will look at some of the features offered by ECAS.
School fees are subdivided into different fee heads like admission fee, tuition fee, examination fee, library fee, caution money, enrolment fee, etc. and it varies according to services provided by schools. ECAS has given complete freedom to create your own fee structure and fee plans.
Fee plans can be created in the system which can be manually applied to individual students or in groups. It includes advance payments like annual fee or instalment plans like monthly or quarterly payments.
Fines and rebate amount can be billed if applicable. The system also automatically applies fine for late fees when a student fails to make payments on time.
For every payment, fee bill can be generated from the system to authenticate a transaction.
You can create your own fee receipt and invoice design by putting the school name and logo, time stamps and digital signatures.
Similarly, bills for vouchers, individual ledger, cancellation, refund, cheque statement, etc can also be generated from the software interface.
Multiple copies of fee receipts and invoice can be generated specific to school copy and student copy.
Financial reports of the school can be obtained for the month, year or between specific dates.
ECAS offers filters and dynamic sub-filters to customize the generated reports based on payment status, amount, balance, mode of payment, of individual or group of students, etc.
You can also obtain a separate defaulters list of students from this module.
Accounts statement of students in the entire school can be generated class-wise, date-wise, year-wise, etc.
All these reports can be viewed, exported to Excel, CSV file and printed in several formats.
ECAS can maintain multiple accounts whose access can be restricted to only users with access rights and permissions.
Account entries in the database cannot be tampered or altered as the system doesn’t allow the operator to change records of sensitive information regarding school’s finances.
Parents can login to the student dashboard to make only payments for their children through integrated payment gateways.
Auto-generated bulk SMSs alerts can be sent for reminding late fees, fine or rebates.
You can also maintain separate accounts for hostel fees, transport fees, mess fees, etc.
All these versatile features can rarely be found in one school management software. The fee management module along with other integrated modules makes ECAS the best school management software in IT solutions industry.