Schools usually consist of classes from standard 1 to standard 10, while some schools may also have kindergarten and junior college. Whatever be the type of courses offered by the school or the number of children studying there, managing the administration work can be taxing. This is where ECAS or Enhanced Campus Automation System, which is a school management software, can be of help. Let us take a look at some of the features of this software.
This software from Addmen has a module that takes care of all the admission needs of the school.
The admission section also has an 'Enquiry' feature where users can make entries of students who have enquired about the institution and has shown interest to join the school.
It also has enquiry and follow up management software. Users can record the follow up that they have done for each enquiry.
As the admission forms are available in the software, the details of the students would be saved in the database and can be accessed any time.
The admission and enquiry forms are very versatile. The fields can be changed according to your requirements.
Online application system linked to the software is also available. Parents and students can apply for admission through this system.
Recording and maintaining the attendance of students and teachers is no longer a difficult task.
Teachers can manually mark the attendance of the students into the software. You need to mark only the absent candidates and the present candidates would be marked automatically.
Teachers can also keep the record of the syllabus covered during each period along with the attendance.
SMS can be sent to students who were absent or present during the day through the interface.
Apart from manually entering the attendance, it can be imported from a biometric device, smart cards or barcode identity cards.
Different types of attendance reports can be created using this software. These reports include attendance charts, time-log, etc.
This school management software is a great tool to handle the process of fee payment.
Schools are free to create their own free structure like fee plans for different categories, payment due dates, fee heads, multiple installments, etc.
Fee bills, receipts, vouchers and reports can be generated using this software.
Information on fee dues and fee receipts can be sent to students or their parents via SMS alerts.
Library catalogues and records can be maintained with the help of this school management software.
Books and other catalogued library materials can be searched easily through the elaborate filtering mechanism.
Reports of library transactions can be made available in different formats. One can get these reports printed.
Apart from the above given features, ECAS also offers modules like time-table management, academics management, hostel and transport management, student document control, etc.
Enhanced Campus Automation System or Software is designed in such a way that it has all the elements that are necessary for the smooth functioning of school administration.
Colleges offer a variety of courses to students and hence have a different administration system than schools. In schools, every class or level has the same syllabus while in a college, each standard or class can be divided into different branches or courses. ECAS (Enhanced Campus Automation System) is versatile and hence the same software can be altered to work well for managing the college administration work.
The software is the perfect place to store information regarding the students. The field titles in admission forms can be changed by the user.
Searching for a particular student is also very simple with the help of this software. One can use different types of filters or create personalized filters while looking for students. Some of the filters include alphabets, date of admission, course, batch, semester, etc.
Enquiry registration can also be done with the help of the software. The administration staff can enter the details of the students and also keep records of the follow up done.
The students can make enquiry for counselling for a particular course through the enquiry registration interface on the website. This interface can uploaded on the college website through the software.
Once the admission is done, the next step is to create ID cards. As colleges have hundreds of students, making ID card for each can be time consuming.
However, ECAS takes the information from the admission database and creates ID card for every student. These ID cards can be viewed by the students in the students' interface.
Most colleges follow the semester system and students have to pay fees for every semester. The fee system can be customized to suit the needs of the college.
Keeping a record of the fees paid by the students becomes easy with ECAS. Receipts and fee records can be preserved in the software and can be accessed when needed.
The books available in the college library can be catalogued in this section.
All details like which book was assigned to whom, date of issuing, date of submission, etc. can be maintained.
Students can choose to register their requirement for a book that has been assigned to someone else.
Once the exam or test papers are checked, the marks can be imported to the software to create reports.
Reports can be made of different layouts and formats. Several layouts are available on the software.
The reports can be printed or sent to the students via SMS and emails.
Apart from the above given ones, there are several modules that can be used for college administration. Inventory, documents, online tests, etc. are some of the modules available with college model of Enhanced Campus Automation System or Software.
The coaching institute management software video displays how to use the software in detail. This software (ECAS or Enhanced Campus Automation Software) has been created to cater to the administration of educational institutions. As each educational institute has different needs, the software has been created in such a way that it adapts to the administration needs of that institute. Here, you will find a video that shows how the software works for coaching classes.
Coaching classes receive lot of enquiries from students and parents about their courses and batches. Maintaining a record of these enquiries and following-up with them can be difficult under normal circumstances. However, ECAS makes this process easy. The administrator can add the details of the students in the enquiry form and record the communication or follow-up done for each enquiry. It is easy to search the enquiries made and the communication done with the help of the Search module.
Once the student agrees to take admission, the details in the enquiry form can be directly exported to the admission form. You do not have to spend extra time filling the admission form. The fields of the enquiry and admission form can be changed as per the requirements of your coaching class. Identity cards can be generated using this software.
If you have large groups of students in your coaching class, it would be difficult to maintain the attendance records in Excel sheet. Apart from this, it would be difficult to find the attendance records when you need them. The ECAS attendance module is simple to use. You just have to select the students and either press Present or Absent to mark the attendance. It is also possible to import the attendance record.
As an educational institute, you would be required to create lots of reports. Making these manually can be time consuming. However, you do not need to fret about this. ECAS has a module which makes report making a simple process. You can create reports for attendance, accounts, results, etc. quickly. Moreover, you get to choose amongst nine types of formats or layouts. These reports can be printed too.
Watch this video to know the process of using the coaching institute management software. If you have any more doubts, you can call the executives at Addmen who are always happy to help.
A university is where students go for higher studies. It is an institution where a large number of courses are available. Due to this, there are several departments and groups in an institute. As the university has to handle the load of a large group of students, a university management system software is something that would make all the processes easy. ECAS by Addmen is such a system.
ECAS or Enhanced Campus Automation System is something that can be used for any type of educational institute because it is a versatile software. As the university has a different working system, certain unique features can be added to suit its requirements. From admission to fee management to result management, everything can be done using this software.
The admission module takes care of all the needs required for the admission procedures. It is possible to add and subtract the field names as per the university's requirements.
As the OMR software (which has OCR and ICR) is integrated with ECAS, the admission data is directly updated into ECAS, making the process quite easy.
After the admission, the student identity cards are also generated automatically, in the format in the format of your choice.
The ECAS system can be integrated with the OMR software to extract marks received in exams. The software provides these marks in the form of reports.
Different layouts and formats of the report can be created using this software. With just a click of the mouse, you can create a customized layout of your choice.
Apart from report generation, this software can be used for displaying the results online.
The software also offers fee management software which can be customized by defining the fee structures. The students can also pay their fees and instantly receive receipts for the payment.
Library transactions can be recorded using the software. It is also easy to catalogue all the books using this software.
ECAS is a system that facilities all the processes of the university from beginning to end. It makes the job of controlling all the departments of the university quite easy.